Senior Supply Chain Management Clerk

SENIOR SUPPLY CHAIN MANAGEMENT CLERK: CREDITORS MANAGEMENT REF NO: 3/1/5/1-25/32

Directorate: Supply Chain Management
Annual Salary: R269 499 per year (Level 06)
Location: Pretoria

REQUIREMENTS:

• A Diploma (NQF level 6) or a Bachelor’s Degree (NQF level 7) in Public Management, Administration, or Logistics Management, that is accepted by SAQA.
• A degree in Public Finance, Accounting, or Purchasing Management, or a similar degree with a focus on Public Management, Administration, Logistics, Finance, Accounting, or Purchasing is required.
• Experience in the field is helpful.
• Applicants should knowledge the basics of BAS and LOGIS and how Procurement Integration (PI) functions.
• Must be good at writing and talking to other people, and must be good in managing and manage things well.
• Should know how to understand and use laws and rules, like PFMA and Preferential Procurement.
• Ability to work independently without close supervision.
• Must be able to do many things at once and stay calm when things get stressful.
• The person in this role needs to be independent, inventive, original, adaptable, and very enthusiastic.
• Excellent coordination skills.
• Ability to work with other people while working
• Client service orientated.
• Have initiative and pay close attention to detail.
• Knowledge of the Microsoft packages,For example, programs like Word, Excel, and Outlook. Also, understanding how payments are recorded and what statements mean.

Duties & Responsibilities:

• Capture payments on LOGIS Integration and BAS.
• Confirm Banking Details on CSD before capturing payments.
• Export entities from CSD to BAS
• Verify allocation for correctness before capturing payments on the payment processing systems.
• Make sure the money is going to the right place before you process payments.
• Check that the signatures on the papers are real before you take the money on the system.
• Make sure the payment systems have the right details.
• Watch and sort payments to stop any being processed after 30 days or against department rules.
• Quickly flag any invoice problems with suppliers, so invoices still get paid on time.
• Do the department’s 0-9 file process.
• Send the department’s 0-9 file information to IFS/AFS sections.
• Give correct details for yearly and half-yearly financial reports (like promises to pay, costs and debts).
• Make sure the department doesn’t owe suppliers for more than 30 days.
• Help connect invoices in the Invoice Tracking System (ITS).
• Give correct and timely details for yearly and half-yearly financial reports (Commitments, Accruals and Payables).
• Answer questions quickly and keep track of all questions, including how long it took to respond.
• Put together correct work stats.
• Help put together the 30-day payment report when needed.
• Assist with the BBBEE statistical data reports.
• Assist with the preauthorisation of payments where required.
• Provide general office support.
• Please detail courses passed in the CV as per the academic transcript.

FOR ENQUIRIES: Mr Mendy Hlungwane Tel No: (012) 473 0180

APPLICATIONS PROCESS:

Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or emailed to recruitment7@gcis.gov.za

NEEDS:

• Applicants should be in possession of an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Public Management/Administration/Logistics Management or Purchasing Management.
• Having general experience in this type of work is a plus.
• The person applying should be able to talk and work well with others.
• Must know how to use a computer and be able to handle stressful situations.
• Must understand LOGIS and how to manage assets using LOGIS, have a valid driver’s license, and be willing to travel.

RESPONSIBILITIES:

• The person who gets the opportunity will take care of managing all the assets.
• Must be responsible on how assets are gotten rid of.
• They must make sure the department’s asset records are properly controlled well.
• Must be able to create and carry out plans for managing assets, including checking assets and getting rid of them.
• They must will put together and type up all the reports.
• They will put barcodes on the department’s assets.
• They will handle questions about assets and check assets at the main office and other offices.
• They will regularly update asset records and make sure the records match between the BAS and LOGIS systems.
• Please list the courses you have completed in your CV, as shown on your academic record.

HOW TO APPLY:

Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or emailed to recruitment9@gcis.gov.za

PLEASE NOTE:

As required by the rules for making Human Resource Management and Development more professional in government jobs, all candidates who are chosen for the next step will complete a practical test before being hired. This test will help decide if they are a good fit for the job based on the skills and general qualities needed.